Ormond Football Club

1.1 In these rules unless the contrary intention appears :-

'AFFILIATES' means any body or organisation affiliated to the Club in accordance with these articles.

'CLUB' means Ormond Junior Football Club Inc.

'THE GAME' means any recognised game played on a football field.

'COMMITTEE' means the Committee of the Club.

'FINANCIAL YEAR' means a year ending on the 31st August.

'GENERAL MEETING ' means an Annual General Meeting or an Extraordinary General Meeting convened pursuant to these articles.

'MEMBER' means a person deemed by the Committee to be a member for its purposes.

'NOTICE' means any communication in writing.

'THE ACT' means the Associations Incorporation Act 1981; and substituted with she/her etc.

1.2 Words or expressions contained in these rules shall be interpreted in accordance with the provisions of the Acts Interpretation Act 1958 and the Act as in force from time to time.

ARTICE 2 - NAME AND LOCATION

2.1 The name of the incorporated Club is Ormond Junior Football Club Inc.

2.2 The location of the headquarters for the Club and its mailing address shall be respectively as is determined from time to time by the Board.

ARTICLE 3 - OBJECTS

3.1 The objects in general of the Club are to promote, foster, encourage and stimulate interest in the game of football, and to endeavour to maintain a high standard of science and sportsmanship in the playing of football, and also where possible to provide and maintain club premises.

3.2 Without limiting the generality of Article 3.1, the objects in the particular club are:

3.2.1 To promote the culture of the game in any way the Club shall think proper.

3.2.2 To foster, encourage and provide where possible, the facilities for playing the game.

3.2.3 In relation to the game promote and hold, either alone or jointly with any other club or persons competitions and matches, and to offer, give or contribute toward prizes, medals and awards whether for members or other persons, and to promote or give support to social gatherings and other entertainments.

3.2.4 To invest and deal with the surplus moneys of the Club upon such securities and in such a manner as may from time to time be determined by the Committee.

3.2.5 To borrow or raise and give security for money in such a manner as from time to time be determined by the Board.

3.2.6 In relation to the game to promote, manage and control matches in accordance with rules of Association(s) the Club is affiliated with.

3.2.7 To uphold from time to time the conditions which qualify a player to be an amateur.

3.2.8 To organise funds by yearly membership fees, donations and sponsorship for the working of the Club, to render monetary assistance if considered advisable for the welfare of the members of the Club or persons connected with the game, and to subscribe and contribute to any charitable benevolent or useful object of a public character.

3.2.9 If upon the winding up or dissolution of the Club there remains after the satisfaction of all debts and liabilities any property whatsoever, the same shall not be paid to or distributed amongst the members of the Club, but shall be given or transferred to some other institution having objects wholly or in part similar to the objects of this Club, such institutions to be determined by the members of the Club at or before the time of dissolution, and in default thereof by the Chief Justice of the Supreme Court of Victoria.

3.2.10 To manage all funds and assets of the Club and generally to give effect to any other matter incidental or conducive to the furtherance of the objects and aim of the Club as herein before described.

ARTICLE 4 - MEMBERSHIP

4.1 Membership shall be open to all residents of Victoria. No restrictions shall be placed on any person by virtue of race, sex, religion or political beliefs.

4.2 Membership shall be divided into categories of Member, Junior Member, Life Member and Honorary Member and these categories shall be defined as follows:

4.2.1. MEMBER
Membership of the Club shall be open to all persons approved by the committee provided that those persons, with the exception of life and honorary members shall be financial members of the Club. Any parent of a financial junior member shall be deemed a financial member. Members shall be eligible to attend the annual general meeting and any extraordinary general meeting to vote thereat and to nominate for any office of the Committee.

4.2.2. JUNIOR MEMBER
Persons eligible to participate in any of the Club's teams whom the committee accepts and who remain financial in each succeeding year by paying the annual subscription. Junior Members shall be ineligible for office and while they may be permitted to attend meetings, shall be ineligible to vote thereat.

4.2.3 LIFE MEMBERS
Members who have performed long or meritorious service within the Club may be granted Life membership by a General Meeting on recommendation of the committee. They shall retain all privileges of a member but shall not be required to pay an annual subscription.

4.2.4 HONORARY MEMBERS
Honorary Membership of the Club by a decision of the Committee. Except as observers, and then with the permission of the President, they shall not be permitted to attend meetings, and their period of Honorary Membership shall not exceed six months. They shall be obliged to pay any subscription.

4.3 The Secretary shall keep and maintain a register of members in which shall be recorded the full name, address, category and date of entry of the name of each member and the register shall be available for inspection by members at the address of the Secretary.

ARTICLE 5 - AGE GROUP ELIGIBILITY

All players are to play in their own age group, however a player may apply, with parental approval to Executive Committee for special permission to play in an older age group. The term of the approval will be set by the Executive Committee. The decision by the Executive Committee shall be final.

ARTICLE 6 - ORGANISATION

6.1 The organisation of the Club shall consist of an Executive Committee and a General Committee. Additional Committees may be appointed, as the Committee requires.

6.2 The abovementioned categories in the organisation shall be defined as follows:

6.2.1 EXECUTIVE
The President, one Vice President, Secretary, and Treasurer shall form the executive of the Club. The President and Secretary shall be ex-officio members of all Committees.

6.2.2 AD HOC APPOINTMENTS
The Board may appoint an assistant to any regular office and may create special committees, temporary or otherwise to carry out particular tasks or to examine and report on any problem which may arise from time to time.

6.3 The committee conveners or their deputies shall attend such Board meetings as may be determined by the Board from time to time and submit a report (preferably in writing) on their activities.

6.4 Unless the convener or each of their deputies is an elected Committee member, he shall not be eligible to vote on policy decisions of the Board nor be included in a count for a Committee quorum.

ARTICLE 7- DUTIES

7.1.1. The President shall be the Chief Executive Officer of the Club. He shall convene, and where practicable, attend all meetings, ensure that quorum is present and that the proceedings are conducted with decorum, are within the limits of these rules and that they comply with the Rules of Debate. In his absence or by his direction, he may arrange for his control of a meeting to be delegated.

7.1.2. The Vice President shall where practicable, attend all meetings and, in the absence of the President or by his direction take the chair. (In the absence of the President and Vice President, a meeting, provided there is a quorum, shall elect a chairman from those present.)

7.1.3 The Secretary shall be the chief operative officer of the Club. He shall, where practicable, attend all meetings, receive and under the general supervision of the President, conduct all correspondence on behalf of the Club. He shall record, and duly enter into the Minute Book details of the transactions of all Meetings and present those minutes for subsequent confirmation. He shall keep and maintain all administrative records, have custody of all books, documents, securities etc. of the club. He shall perform such other duties as the Club may from time to time reasonably require.

7.1.4 The Treasurer shall keep proper records of receipts, disbursements, assets and liabilities of the Club. He shall satisfy himself of the correctness of all accounts received and under the direction of the Committee arrange for payment. He shall present to each Committee meeting a statement of the current financial position as well as a statement showing all moneys received and paid since last meeting. He shall present to each Committee meeting a list of all accounts received since the previous meeting and after certifying that they are in order shall move that they be paid. He shall maintain a record of the receipt of all regular dues from members or affiliate bodies, maintain a register in conjunction with the Secretary of all members, affiliates, the financial status of each and follow up on those outstanding. With one of two nominated members of the Committee, his signature shall be one of the two required to authorise Club cheques to pay accounts. In conjunction with the Auditor, he shall at the Annual General Meeting present a report covering the Financial business of the Club since the previous Annual General Meeting with a duly Audited balance sheet for each financial year. He shall also perform any other financial duties, which the Committee may from time to time reasonably require.

7.2 Each Committee member shall be an independent member of the Committee and shall vote as his conscience dictates of his own free will.

ARTICLE 8 - MEETINGS

8.1 The meetings conducted by the Club shall be as follows:

8.1.1. ANNUAL GENERAL MEETING
The financial year of the Club shall end on the 31st day of August in each year and the Annual General Meeting shall be held within 3 months of the end of the financial year as the Committee determines. At least fourteen (14) clear days prior to the nominated date, a notice of the Annual General Meeting shall be sent to each financial member.

8.1.2 COMMITTEE MEETINGS
Regular Committee meetings shall be held monthly or on such other days as may be fixed by the Committee from January to November inclusive. Special meetings if required shall be called by the President.

8.1.3 EXTRAORDINORY GENERAL MEETINGS
An Extraordinary General Meeting may be convened by the President to effect urgent amendments to the Rules but may be also called on receipt of a partition signed by forty (40) financial members only. Notice of an Extraordinary General Meeting giving the business, date, time and place of the meeting shall be sent to each financial member at least fourteen (14) clear days from the date of such meeting. No business other than that on the notice of meeting will be accepted. Where an Extraordinary General Meeting is called on petition, one of the signatories shall introduce the subject and move the motion.

ARTICLE 9 - QUORUMS

9.1 The quorum for a General Meeting shall be twenty-five (25) members, and for a Board Meeting, five (5) Board Members.

ARTICLE 10 - ELECTION OF OFFICERS AND VACANCY

10.1 Nominations of candidates for election as office bearers of the Club or as ordinary members of the Committee:
(A) Shall be delivered to the Secretary of the Club not less than seven (7) days before the date fixed for holding of the Annual General Meeting.

10.1.1. If insufficient nominations are received to fill all vacancies on the Committee, the candidates nominated shall be deemed to be elected in these circumstances. Nominations may be accepted at the A.G.M. or subsequent thereto.

10.1.2. If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated shall be deemed to be elected.

10.1.3 If the number of nominations exceeds the number of vacancies to be filled, a ballot shall be held.

10.1.4 The ballot for the election of officers and ordinary members of the Committee shall be conducted at the Annual General Meeting in such usual and proper manner as the Committee may direct.

10.2 For the purpose of these rules, the office of an officer of the Club, or an ordinary member of the Committee becomes vacant if the officer or member:
(A) ceases to be a member of the Club at discretion of the Committee or
(B) resigns his office by notice in writing given to the Secretary.

10.3 All financial members as at the date of the meeting are eligible to nominate for any office and shall be entitled to vote at the Annual General Meeting.

ARTICLE 11 - VOTING

11.1 With the exception of ballots for elections, voting at meetings shall be carried on the voices, but by the direction of the Chairman, or at the request of the members present, a division may be called and the vote decided by a show of hands.

11.2 Voting for election of officers shall be by ballot and voting papers will be distributed to members present. The President shall appoint scrutineers for such ballots.

11.3 Voting at a General Meeting for constitutional changes shall be confined to financial members present when the vote is taken and shall be passed by not less than three fourths of such members of the Club entitled to do so. Proxy votes shall not be permitted.

11.4 At General Meetings, unless the President vacates the chair and takes part in the debate, he shall not vote on any motion. At any meeting where the number of votes cast for and against is equal, the chairman shall declare that the motion is lost.

11.5 A board member who has financial or other beneficial interest in any matter which comes before the Board, is obliged to declare that interest prior to the matter being discussed. A Committee member who has disclosed a conflict of interest may take part in debate on the matter. A Board member who has disclosed a conflict of interest may not take part in any vote taken in relation to the matter. A Committee member who fails to disclose a conflict of interest will be dealt with by the Committee.

ARTICLE 12 - VACANCIES

12.1 The position of a member of the Committee shall be declared vacant if the member:

12.1.1 In opinion of Committee commits a serious misdemeanour or becomes incapable of continuing office.

12.1.2 Absents himself for three (3) consecutive meetings without obtaining leave of absence.

12.1.3 By notice of writing resigns from office; or

12.1.4 Is removed from office by the vote of an Extraordinary General Meeting.

12.2 Casual vacancies resulting from the above, or any other reason, shall be filled by a resolution of the official Committee.

ARTICLE 13 - DISCIPLINARY ACTION

13.1 The conduct of any member or junior member, whether on club premises or not, which is considered to be disadvantageous to the Club or football in general, or is a breach of the Club Articles of Rules, shall be investigated by the Committee, and if proven, the Committee shall take such disciplinary action as it thinks fit. Any member subject to disciplinary action shall be permitted to present his defence before such action is taken. The decision taken by the Committee shall be final and all communications to or from the Club shall be absolutely privileged in law.

13.2 Any member reporting any misdemeanour by another member shall do so in writing, and such correspondence shall be kept confidential within the Executive and shall be directed to a member of the Executive.

ARTICLE 14 - RESIGNATIONS

14.1 Any member may at any time withdraw from the Club by giving notice in writing to the Secretary.

ARTICLE 15 - FINANCIAL STATUS

15.1 Subject to Article 4, payment of the annual subscription for membership shall entitle the person so paying to be a member of his relevant category for the membership year. All annual subscriptions for membership shall be payable by the 31st of May in each year.

15.2 Any member whilst unfinancial may not be accepted as a nominee for any office or for any election of the Club.

ARTICLE 16 - AFFILATION

16.1 The Board may approve either unconditionally or conditionally the affiliation of the Club to any body connected with football whether a Junior or Senior League body.

ARTICLE 17 - ANNUAL REPORTS

17.1 The President's Annual Report and a copy of the audited Profit/Loss and Balance sheet Statement shall be made available to members at the Annual General Meeting. One or more Auditors shall be appointed by the Committee to certify the accuracy of the Statement.

ARTICLE 18 - ADDITIONS AND AMENDMENTS

18.1 These rules and the Statement of Purposes of the Association shall not be altered except in accordance with the Associations Incorporation Act 1981.

ARTICLE 19 - BOOK INSPECTION

19.1 Any financial member of the Club may inspect Books, documents and securities of the Club in conjunction with the Secretary by giving written notice fourteen (14) days prior to any such inspection with the exception of minutes of Executive Meetings which will be privy to Executive members.

ARTICLE 20 - CHEQUES

20.1 All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments shall be signed by two (2) members of the Executive.

ARTICLE 21 - SEAL

21.1 The Common Seal of the Club shall be kept in the custody of the Secretary.

21.2 The Common Seal shall not be affixed to any instrument except by the authority of the Board and the affixing of the Common Seal shall be attested by the signatures either of two (2) members of the Committee or of one (1) member of the Committee and of the Secretary of the Club.